Student Code of Conduct Part VI: Maintenance and Review of Community Standards Files

  1. Community Standards files are deemed educational records and are maintained separately from any other academic or official file at the university by the Director of Community Standards or designee. Generally, information from the files is not released without the written consent of the student. However, certain information may be provided without a student’s prior consent to individuals within the university who have a legitimate legal or educational interest in obtaining it, and to individuals outside the university under certain circumstances. (Please refer to the Family Educational Rights and Privacy Act section of the Student Handbook for further information)
  2. At the discretion of the university, sanctions of “University Suspension” and “University Expulsion” may be noted on the student’s official transcript. A suspension may be noted until graduation or four (4) years following the end of the period of suspension, whichever occurs first. An expulsion may be noted permanently.
  3. A Community Standards file is maintained chronologically by incident date and then by respondent. A student may have more than one file. Generally, a Community Standards file, including related documents, will be kept seven (7) years from the date of the incident. The Community Standards file of an expelled student shall be retained indefinitely. Information contained in the incident database is maintained for seven (7) years from the date of the incident
  4. In situations involving both a respondent and another student who believes they were a victim of the respondent’s misconduct, the records of the process, if any, will be considered to be the educational records of both students since their educational career and chances of success in the academic community may be impacted. Please note that not all procedural records will be considered to be discipline records.
  5. The Director of Community Standards or designee has the final authority regarding the inspection, review, or release of any Community Standards file.

Reviewed 8/2019 by Peter Wiernicki, Office of Community Standards