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Policies

This BSU Student Handbook is a guide to students' rights, responsibilities and resources.

Tuition and Fees Policy

Please refer to the Office of Student Account’s website at www.bridgew.edu/studentaccounts/costsofattending.cfm for the current fee schedule.

Billing and Fee Payment

Students are billed through the Office of Student Accounts twice a year prior to the start of each semester. eBill is Bridgewater State University's official method for sending student account statements. Students will no longer receive paper statements (or bills) in the mail; rather they will receive email notification when new statements are available online through the BSU Student Account Suite. This service is a secure method for viewing student account information and making online payments. eBill features online payment options to all students at no charge.

In addition to student's receiving notification of new statements, students have the ability to add "authorized users" to their account - typically parents or spouses. Authorized users will also receive email notification of new online statements. Additionally, authorized users can make online payments with credit card or online personal check.

The Student Account Suite also allows students to elect to have their refunds processed electronically into their personal checking account.

Students simply log into the eBill system through the Student Account's website: www.bridgew.edu/studentaccounts. Click on the eBill icon. This will take you to the BSU Student Account Suite. Log in under Students and Staff using your Banner ID and your InfoBear PIN. You must have a BSU email address in order to receive all correspondence regarding new statements.

Bills must be paid by due date indicated on the bill. Our system bills monthly and will generate additional billing reflecting changes in registration, financial aid or additional charges. The Office of Student Accounts is open Monday through Friday, 9 am to 4:30 pm. In addition, the office is open extended hours for the first two weeks of each semester.

Payment Options:

  • Pay your bill online through the BSU Student Account Suite. You can pay by credit card or electronic check (ACH). The BSU Student Account Suite accepts either Visa or Master Card and electronic check payments can be made via personal checking accounts only.
  • Pay one of our cashiers, located in Boyden Hall, Room 107, with cash, check, money order, credit/debit card (Visa or MasterCard) – Photo identification is required for all credit card transactions handled in person.
  • Mail check or money order made payable to Bridgewater State University to:

The Office of Student Accounts

Box 1

Bridgewater State University

Bridgewater MA 02325

  • Call our cashiers at 508.531.1225 and pay with a credit or debit card. We accept Visa and MasterCard.
  • Set up a payment plan. Bridgewater State University is pleased to offer a convenient, web based, interest free, internal Student Payment Plan. This plan will assist students and their families to budget the semester charges over the course of the semester. For more information visit www.bridgew.edu/paymentplan or contact the coordinator of Internal Payment Plan/Student Financial Counseling at bsupaymentplan@bridgew.edu.
  • For your convenience there is a 24-hour drop box located in Boyden Hall on the first floor outside the student accounts office for your payments.
  • Financial aid may be used to pay your tuition, fees, room, board and books, as well as flex points on your Connect Card.

a. Students who have received an award letter from the Financial Aid Office may claim the award specifically designated for the semester.

b. Students wishing to claim credit for financial assistance from sources other than the Bridgewater State University Financial Aid Office (outside scholarships, waivers, loans, etc.) must do so by sending the Official documentation to the Office of Student Accounts prior to the bill deadline.

c. Flex points may be used for laundry, vending, bookstore items, Thornburg Fitness Center memberships and food services at any location on campus which accepts the Connect Card. For more information on the Connect Card please see www.bridgew.edu/pscc/ or call 508.531.2897.

Students who take credits in excess of 118 percent of required credit hours for degree completion will be assessed a surcharge of $235 per credit hour for these credits. For example, students enrolled in baccalaureate programs may take up to 142 credits (118 percent of 120 credits) at no additional charge. Any credits taken in excess of 142 will be subject to the $235 per credit hour surcharge. In determining accumulated credit hours, students should exclude from their total any credits transferred in from other institutions.

Students will incur all costs of collection if it is necessary to place their accounts with a collection agency. Bridgewater State University is not responsible for any interest charge incurred on Visa/MasterCard/Discover accounts should a student withdraw from a course or if the university cancels a class. The university will assess a $25 fee for any check that is returned not honored by a bank. Such a fee when assessed must be paid, along with any unpaid tuition. It is the responsibility of the student to settle any fee or obligation arising from a returned check.

Outstanding bills and payment collection: Students who are presently enrolled at the university and are in arrears in their payment will be prohibited from registering for courses or graduating and will not be issued an academic transcript until debts to the college are paid.

Students no longer enrolled at the college who have bills past due to the university will not be issued a transcript and if after a reasonable time the student's account had not been cleared, it will be submitted to a collection agency. If the university refers the account to a collection agency, the student will be held responsible for all costs and expenses incurred by the collection agency. Accounts will also be sent to the intercept program which matches delinquent debts to payments being made by the Commonwealth and the Department of Revenue's MassTax system. All unpaid debts will be reported to the credit bureau.

All questions pertaining to tuition and fees should be directed to the Office of Student Accounts at 508.531.1225, or see our webpage at www.bridgew.edu/studentaccounts/.

Bridgewater State University Official Refund Policy Applicability:

The refund policy applies to all full-time and part-time students enrolled at Bridgewater State University (BSU). This policy applies to all tuition, room, board, fees and other assessed charges (except application fees, orientation and health insurance when applicable). Charges are subject to change by the action of the Board of Higher Education.

Notification Requirements:

All UNDERGRADUATE MATRICULATED (degree seeking) students who withdraw from BSU must communicate their withdrawal in writing through the Academic Achievement Center as well as the Financial Aid Office. All GRADUATE MATRICULATED (degree seeking) students who withdraw from BSU must communicate their withdrawal in writing through the Office of Graduate and Continuing Education and the Financial Aid Office.

All withdrawals from courses must be communicated by the student in writing through the Registrar's Office.

Nonattendance at class does NOT constitute official withdrawal and will result in a failing grade. Students are responsible for all course charges except when an official withdrawal form is on file.

1. Standard and "Nonstandard Date" Semester Courses

Policy 1.1. Full-Semester Courses. Refunds for full-semester courses will be awarded as follows: 100 percent refund during the drop/add period; 85 percent refund in the second week, during the four weekdays after the drop/add period has ended; and a 70 percent refund during the third week of the semester. No refund will be available thereafter.

Policy 1.2. Seven-Week Quarter Courses. Refunds for seven-week quarter courses will be awarded as follows: 100 percent refund during the drop/add period; 70 percent refund during weekdays four and five of the quarter. No refund will be available thereafter.

Policy 1.3. Odd-Day, Non-standard Courses. The refund for odd-day, nonstandard courses will be a 100 percent refund during the drop/add period. No refund will be available thereafter.

2. Noncredit Courses Offered Through Continuing Education

Policy 2.1. Nontechnology Courses. The refund for nonttechnology courses will be 100 percent prior to the start of the course. No refund will be available thereafter.

Policy 2.2. A. Technology Courses (deposits). The refund policy for deposits for technology courses will be 100 percent five or more days (including weekend days) prior to the start of class; no refund for four or fewer days (including weekend days) prior to the start of class.

Policy 2.2.B. Technology Courses (course fee). The refund policy for course fees for technology courses will be 90 percent up to the end of the first class; no refund thereafter.

3. Summer Courses

Policy 3.1. Five-Week Summer Courses. Refunds for five-week summer courses will be awarded as follows: 100 percent refund during the drop/add period; 70 percent refund during weekdays four and five of the summer session; and no refund thereafter.

Policy 3.2. Ten-week Summer Courses. Refunds for 10-week summer courses will be awarded as follows: 100 percent refund during the drop/add period; 70 percent refund during the three weekdays after the drop/add period has ended; and no refund thereafter.

Policy 3.3. Odd-Day, Nonstandard Courses. The refund for these courses will be 100 percent during the drop/add period; no refund thereafter.

4. Housing, Meal Plan, and Dining and Flex Dollars

Policy 4.1. Housing. Refunds for housing will be awarded as follows: 100 percent refund prior to first day of occupancy. Prorated refund from first day of occupancy until Monday after last day of drop/add period. No refund thereafter.

Policy 4.2. Meal Plan. Refunds for Meal Plan will be awarded as follows: 100 percent refund prior to first day of meal plan. Prorated refund from first day of meal plan until Monday after last day of drop/add period. No refund thereafter.

Policy 4.3.A. Flex Dollars (Students). Flex dollars carry from year to year and balances greater than $20* are refundable once the account has been inactive for 365 days.

  • If the student's university account is paid in full, we will issue a refund to the cardholder.
  • If the student has an outstanding balance with the university, we will apply the flex dollars balance to that account.

*There will be a $20 processing fee deducted from the balance prior to refund.

Policy 4.3.B. Flex Dollars (Employees). Flex dollars carry from year to year and balances are refundable at the end of employment with the university. A refund will be issued within 60 days of the end of employment.

Return of Title IV Funds Policy (Financial Aid Withdrawal Refund Policy)

The Refund Policy pertains to the amount of tuition, fees, housing and meal plan that a student will be charged. The Financial Aid Withdrawal Policy pertains to the amount of financial aid that the student may keep, based on the student's date of withdrawal.

Students who are receiving financial aid (federal, state and institutional) are subject to the Financial Aid Withdrawal Policy. BSU must return financial aid funds (including loans) to the appropriate aid programs that were not 'earned' by the student. The amount of aid 'earned' by the student is determined based on the amount of time the student was enrolled. For example, if a student only completes five percent of the semester, the student only 'earned' five percent of their financial aid. Two separate calculations are performed: one with all federal aid and a second with all other aid. The student in this example would be allowed to keep five percent of all federal aid and five percent of all other aid. The Financial Aid Withdrawal Policy requirement remains in effect beginning the day after drop/add until the 60 percent point of the semester, November 9, 2017, for the fall semester; March 29, 2018, for the spring semester. After those dates the student may retain all financial aid.

The Financial Aid Withdrawal Policy applies to all types of financial aid, including merit aid.

It is very possible that a student who receives financial aid and withdraws during the Financial Aid Withdrawal period will owe a balance or a repayment to the BSU Student Accounts Office and may be required to repay funds to the U.S. Department of Education.

Before calculating the amount of financial aid that must be canceled, the following is taken into consideration:

  • If a Promissory Note for a MASS NO INTEREST LOAN, DIRECT SUBSIDIZED LOAN or DIRECT UNSUBSIDIZED LOAN has not been signed and submitted by the student prior to the withdrawal date, the loan(s) is automatically canceled.
  • If Entrance Counseling has not been completed by the student prior to the withdrawal date, the DIRECT SUBSIDIZED LOAN and DIRECT UNSUBSIDIZED LOAN are automatically canceled.
  • If the student is a first time attendee of BSU and withdraws during the first 30 days of the semester, the DIRECT SUBSIDIZED LOAN and DIRECT UNSUBSIDIZED LOAN are automatically canceled.
  • If a MASSGRANT is expected and not actual on the date of withdrawal, the MASSGRANT is automatically canceled.

The calculation applies the percentage to the amount of aid after the above adjustments have been made. To see some refund examples, please visit our website at http://microsites.bridgew.edu/financialaid 

Updated 8/2017 by Diane Place, Financial Aid

Bridgewater State University
Student Handbook 2017-2018
All Rights Reserved